If you’ve ever tried to do more with your forms, automate tasks, collect that signature, or generate documents, you’ve probably bumped into a message that says: “Upgrade to access this feature.” We know how that feels.
We’ve spent the past few months carefully reviewing how people use Formplus, where they run into limits, and how we can help teams and free users unlock more value from their forms and workflows. And today, we’re excited to share the result of that work: We’re opening up access to some of our most-requested premium features to our users
This rollout is designed to help you work smarter, automate faster, and build workflows that do more, without adding extra steps. For those who’ve tried to use a feature and been prompted to “upgrade,” this update is for you.
Why We’re Doing This
Over the past year, we’ve listened to your feedback, really listened. You’ve told us about the things that slow you down: approvals that take too long, data that’s hard to manage, documents that need to be manually created, or limitations when collaborating with your team. Others shared that they’d like to experiment with advanced tools before deciding whether to scale.
We built these features to solve exactly those problems, but we realized many of you never got the chance to try them before upgrading. We heard you, and we agree; you should be able to try these tools in your real workflows to truly understand their value.
That’s why we’re opening up some of our top premium features. They’re the features that drive data workflows, enable automation, streamline collaboration, and make your forms more powerful than ever.
What’s New: Explore 6 Premium Features Now Available
Here’s a closer look at what’s now available for you: what’s changed, why it matters, and how each tool can help you do more with less effort.
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E-Signature: Sign, Approve, and Finalize from Anywhere
E-signature lets you collect legally binding signatures directly on your forms. Whether you’re finalizing agreements, approving budgets, or signing off on internal requests, everything happens securely within a single workflow.
Previously, users often had to upload scanned images of signatures or complete approvals manually. It was clunky, time-consuming, and prone to errors. Now, signatures can be collected digitally in just a few clicks, ensuring faster approvals and seamless collaboration no matter where you or your clients are.
Use it for:
- Signing contracts, agreements, and consent forms
- Approving internal requests like leave, procurement, or project sign-offs
- Getting client or vendor authorization directly from submissions
How to Set It Up:
- Add the E-signature field to your form from the field menu.
- Customize the signature label (e.g., “Sign here to approve”).
- Share your form and collect signed responses instantly.
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Lookup Field: Pull Live Data Without Manual Input
The Lookup field lets you connect your forms to existing data sources and fetch values automatically. Instead of asking respondents to type in information you already have, like product codes, employee names, or client IDs, Lookup fills those fields based on existing records.
Before now, teams had to manually copy and paste or retype data into forms, which slowed processes down and increased the risk of errors. With Lookup, the right information appears instantly, ensuring forms stay accurate, connected, and up to date.
Use it for:
- Auto-filling client or student information from a database
- Linking product IDs or inventory details during order requests
- Quickly referencing existing records without manual work
How to Set It Up:
- Add the Lookup field from the field menu.
- Connect it to your external data source or form dataset.
- Map the field to the value you want to pull in and watch it populate automatically.
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Inventory Field: Track and Manage Stock in Real Time
The Inventory field helps you monitor stock levels directly from your form. It automatically updates availability as submissions come in, preventing over-requests and giving teams a live view of what’s in stock.
In the past, inventory tracking often required separate spreadsheets or manual checks. Now, the form does it for you. Even when you’re managing equipment, product samples, or event materials, this feature keeps everything accurate and updated.
Use it for:
- Managing limited product availability in order forms
- Tracking resource requests in internal operations
- Monitoring sign-ups for events with capped capacities
How to Set It Up:
- Add the Inventory field to your form.
- Input the total quantity available.
- Formplus automatically updates the remaining quantity as submissions are received.
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Form2Doc: Turn Form Submissions Into Branded Documents
Form2Doc automatically transforms form responses into polished documents like invoices, certificates, contracts, or letters. Once you set it up, every submission generates a professional, ready-to-share document without manual formatting or data entry.
Before this, teams spent hours copying responses into Word templates or manually building certification PDFs. Now, that entire process is automated. Your documents stay consistent, error-free, and instantly ready to send.
Use it for:
- Generating contracts, offer letters, or proposals
- Sending certificates or receipts after form submissions
- Creating custom reports based on collected data
How to Set It Up:
- Go to the Form2Doc tab in your form settings.
- Download and customize the sample template with your branding.
- Upload the edited document, and Formplus will generate it automatically for each submission.
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Teams & Quota Boost: More Collaboration, More Capacity
Collaboration is easier when your whole team can work together. With the Teams feature now available, you can invite colleagues to build, edit, and manage forms together in one workspace. And to make things even smoother, we’ve also increased the team quota so you can add more members without upgrading.
In the past, collaboration often meant sharing logins or manually transferring form ownership. Now, every teammate can access the same forms based on their access level, contribute to projects, and track submissions without friction.
Use it for:
- Building forms collaboratively across departments
- Assigning team members to specific projects or forms
- Managing workflows without sharing account credentials
How to Set It Up:
- Go to Teams under your account settings.
- Invite members via email and assign permissions.
- Start collaborating on forms in real time.
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Calculation Field: Automate Math Inside Your Forms
The Calculation field lets you perform automatic calculations directly in your forms. From price totals and score summaries to complex formulas, you can automate data processing as responses are submitted.
Previously, teams had to manually calculate values from exported data or rely on external spreadsheets. Now, your form does the math for you, saving time and reducing errors.
Use it for:
- Quoting prices or calculating totals in order forms
- Scoring quizzes, assessments, or surveys
- Automating billing or tax calculations
How to Set It Up:
- Add the Calculation field from the field options.
- Define your formula using existing form fields.
- Preview and test the calculation before publishing your form.
What Happens Next
We built this for you. Use it. Push it. Tell us what works and what needs fixing. Our product decisions come from listening, and your feedback today shapes what we build tomorrow.
We’re incredibly excited to see what you build with these features, and we genuinely want your feedback. This release is part of a larger effort to make Formplus more powerful, more intuitive, and more valuable to your work. And it’s only the beginning.
If you’ve ever wondered how much more you could achieve with automation, collaboration, and smart data handling, now’s your chance to find out. Explore, experiment, and see the difference these tools make. And if you have thoughts, suggestions, or ideas on how we can make them even better, we’re listening.